HIPAA access control is the first Technical Safeguard Standard of the HIPAA Security Rules. It is described in HIPAA compliance as the responsibility of all healthcare providers to allow access only to those users (or software programs) that have been granted access rights.

So no matter how much healthcare organizations spend on protecting their network perimeter, the investment can be completely undone by lax internal user security. Here, we outline what organizations can do to improve HIPAA access control to keep patient data safe.

In healthcare, user access to data can often be a matter of life and death: doctors need to be able to pull up a patient’s record at a moment’s notice to make informed decisions. But organizations need to strike a balance between making data immediately accessible to the right people, while restricting access for those who do not need it to do their job.

Getting these access restrictions and controls right is crucial — especially in a sector that’s facing more and more scrutiny on HIPAA compliance.

Our research into the healthcare industry and HIPAA compliance found the lack of unique logins, manual logoffs and use of concurrent logins is putting patient data at risk.

Users are of course human. They are flawed and will always act outside the boundaries of policy (and sometimes common sense). They are careless and often exploited. But rather than blaming their users, organizations should better protect their employees’ network access and better verify identities.

Implementing security measures like multi-factor authentication (MFA) can verify that the users are who they say they are, making sure that compliance is in place from the point of logon. From there, technology can fill the gaps to minimize these risks and decrease the surface area vulnerable to attack. Healthcare organizations must ensure that all network access is via a login that is unique to the employee, not shared, and all actions thereafter are attributable to the specific individual.

By doing so, this helps both safeguard sensitive patient data and satisfy HIPAA compliance.

So what can organizations do to meet HIPAA access control requirements to safeguard patient data?

The following is a set of basic security practices alongside how UserLock will not only help safeguard sensitive patient data but also satisfy HIPAA compliance.

UserLock ensures that nobody can log on to the system without uniquely identifiable credentials.

UserLock prevents concurrent logins with the same set of user credentials — helping to eradicate dangerous password sharing practices.

UserLock helps administrators verify all users’ identity with strong HIPAA MFA, making users accountable for any activity — malicious or otherwise.

UserLock enables the administrator to set granular, role-based access controls (RBAC) for different types of employees to ensure that they can only access the information they need to do their job.

UserLock enables administrators to easily change access rights (permanently or temporarily) for individual users, groups of users, or organizational units. These controls follow the same logic you already use to manage policies in Active Directory.

UserLock MFA allows you to meet HIPAA technical safeguards by providing an extra layer of security to verify that the person who has the correct ID and password is who they say they are by asking for a second factor of authentication. UserLock also strengthens unique network login credentials with context-aware access restrictions and user reminders, which help verify that a person seeking access to the network and the information within is genuinely who they say they are.

UserLock monitors all logon and logoff activity in real-time to ensure that the only people who can access vital data are the people who need to. UserLock alerts administrators to any suspicious, disruptive or unusual logins based on time, location and device.